Privacy Policy
JIJ Inc. (Room 403, INDEST, Institute of Science Tokyo Campus Innovation Center, 3-3-6 Shibaura, Minato-ku, Tokyo, 108-0023, Japan; hereinafter referred to as "the Company") recognizes the importance of personal information protection. To ensure the thorough protection of such information, the Company shall appropriately handle personal information in accordance with the provisions set forth below.
(1) Basic Policy on the Handling of Personal Information
The Company is fully aware of its social responsibility regarding the protection of all personal information handled in the course of our business. Our operations include developing practical applications and algorithms using annealing machines, as well as providing consulting services related to annealing and optimization technologies.
We hereby declare our commitment to mobilizing the entire company to continuously improve our personal information protection management system, while remaining attentive to the latest IT trends, evolving societal expectations, and changes in the business environment.
(2) Definitions
In this Privacy Policy, "Personal Information" refers to information provided by customers via the inquiry forms on the website managed and operated by the Company (such as name, affiliation/company name, email address, etc.) that can identify an individual customer.
(3) Method of Obtaining Personal Information
Our website collects personally identifiable information from customers when they make an inquiry, for the purpose of providing services. The collection of information shall, in principle, be based on the customer's explicit provision and shall be carried out by lawful and fair means. Customers may, at their own discretion, refuse to submit Personal Information. However, please note that in such cases, customers may not be able to use the inquiry form on the Company's website and may need to contact us via email.
(4) Purposes of Use of Personal Information
The Company uses Personal Information for the following purposes.
Personal Information regarding Business Partners:
・For communication, cooperation, negotiation, execution of contracts, and the fulfillment of obligations with business partners.
Personal Information entrusted by Business Partners:
・For the execution of contracts with business partners. (Note: Personal information entrusted to us will be handled strictly within the scope of our business operations and the terms of the entrustment agreement.)
Personal Information regarding Shareholders:
・To implement measures ensuring a smooth relationship between shareholders and the Company.
・For shareholder management, such as preparing shareholder records pursuant to applicable laws and regulations.
Personal Information regarding Applicants for Employment:
・For communication, provision of information, and selection processes regarding recruitment.
Personal Information regarding Employees:
・For labor and personnel management in the legitimate operation of the Company's business.
・For occupational safety management (such as health checks based on the Industrial Safety and Health Act).
・For the provision of welfare benefits.
・For administrative procedures and notifications to government agencies (e.g., tax administration).
・For other reasonable purposes necessary for the execution of the Company's business operations.
(5) Use of Google Analytics and Microsoft Clarity
Our website utilizes services provided by Google Analytics and Microsoft Clarity to understand and analyze site usage. For details on the use of cookies and the information collected, please refer to the respective privacy policies below.
[External Tools Privacy Policies]
・Google Analytics (Provided by Google LLC) Google Privacy Policy: https://policies.google.com/privacy
・Microsoft Clarity (Provided by Microsoft Corporation) Microsoft Privacy Statement: https://privacy.microsoft.com/en-us/privacystatement
(6) Provision of Personal Data to Third Parties
The Company will not disclose or provide Personal Information to third parties other than outsourced service providers without the customer's consent. However, Personal Information may be disclosed without consent in the following cases:
・When required by law or regulation.
・When necessary for the protection of a person's life, body, or property, and obtaining the customer's consent is difficult.
・When particularly necessary for improving public health or promoting the sound development of children, and obtaining the customer's consent is difficult.
・When necessary to cooperate with a national agency, local public body, or an individual entrusted by them in executing duties prescribed by law, and obtaining the customer's consent may impede the execution of those duties.
(7) Procedures for Disclosure and Correction of Personal Data
Upon receiving a request from a customer for the disclosure of their Personal Information, the Company shall respond without delay after confirming the identity of the requester. Similarly, upon receiving a request for correction or deletion, we shall verify the requester's identity and, if grounds for correction or deletion exist, respond without delay.
(8) Contact for Consultations and Complaints
For inquiries regarding the Company's handling of Personal Information, please contact:
Administrator: Data Protection Officer (DPO)
Contact Point: JIJ Inc. Personal Information Consultation Desk
Email Address: info@j-ij.com
(9) About SSL Security
The Company's website supports SSL (Secure Socket Layer) to protect customer Personal Information. SSL is a communication protocol that encrypts data transmitted between the web server and the web browser. By using an SSL-compatible browser, Personal Information entered by the customer (such as name, address, or telephone number) is automatically encrypted before transmission. Even if the data is intercepted by a third party during transmission, the content cannot be read or stolen.